.::.  PROJECT OFFICER in BAC GIANG - Ngày gửi : 03-07-2015

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Handicap International (HI) is active in Viet Nam since 1992. The organization’s vision is of a world in which all forms of disabilities can be prevented, cared for or integrated, and in which the rights of people with disabilities are respected and applied. We are currently seeking a qualified and motivated person, Vietnamese nationality, to work for the “Safe Road for Youth” project in Bac Giang province (01 staff) in the position of


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PROJECT OFFICER in BAC GIANG

 

Position type: Full time. 1 year contract

Location:

·         01 staff will work in Bac Giang province, with regular travel to project sites in 7 districts of Bac Giang and may travel - not frequently to Hanoi or other places in Vietnam for meeting.

Interfacing: The Project Officer reports to and is supervised by the Project Manager.

Job Summary:

S/he will be responsible for the implementation of project activities as well as daily logistics, administrations of SR4Yproject. 

S/he will have to assure the project adhere to Handicap International/Donor policies and procedures.

MAIN TASKS & RESPONSIBILITIES:

 

1.             In charge of project implementation

-  Support in all aspects of project delivery to achieve agreed project indicators

-  Organise of seminars, conferences and trainings if required (Inform letters, Visa, Ticket, venue, etc. for participants)

-  Get feedback from beneficiaries on project activities

-  Direct successful stories directory and write successful stories for external communications

-  Participate in the project monitoring and evaluation and lesson learning

-  Represent the project and HI at community level

-  Sensitize and mobilize local partners, authorities, professionals and community about road safety issues

-  Be responsible for taking pictures of all events

-  Track the completion of activities defined in the Project Action Plan and give suggestions for planned interventions

-  Be responsible for the implementation of the goals determined in his/her personal IAP and of the stakes in the Job Profile

-  Regularly report to the Project Manager on all tasks completed and in process

-  Assist the Project Manager to follow up the activities: communications, drink driving enforcement, first aid in terms of data/information collection, assessment, reporting

2.             In charge of all administration tasks at the project office

-             Communications

-  Receive phone calls and intervene as appropriate

-  Transmit all messages received

-  Supervise a correspondence system with reference structure

-  Manage office correspondence and communication (post mail, email, internet) and prepare / type documents, letters

-  Update the list of contacts regularly.

-  Classify documents according to the filing system and upkeep office library / reference materials

           Travel

-  Make appointments and meetings arrangement with partners.

-  Identify and information about the project travel plan

-  Arrange the transportation means of travel and accommodation for project staff

-  Support visitors in arrangement transportations, ticket, accommodation and introduce letters to Vietnam authorities if required

-  Supervise optimal maintenance of the vehicles

           Equipment

-  Ensure the use of an Equipment Monitoring Chart (EMC) and the quality of the data it contains, the localisation of fixed assets, update the Equipment Monitoring Chart (EMC) when there is any change and report to the Administration and Logistic Officer in Hanoi

-  Supervise the management of office and project inventory

-  Supervise the installation, maintenance, monitoring and traceability of equipment (computer, power-supply, communication, etc.)

           Office building

-  Supervise of seeking and identifying potential premises for rent, Supervision of the management of the fitting out, servicing and maintenance of the premises.

-  Supervise of the necessary security systems are in place for the premises (locks, guards, etc.)

-  Supervise the maintenance of working stations and office space (library, public area, store room…)

-  Manage contracts: office and house insurance, office and house lease contracts, internet and phone contracts

            Security

-  Be a focal point for any safety issues

-  Report any safety issues directly to Project Manager or Support Services Coordinator

-  Ensure the permanent availability and update of security equipment (first aid kit, extinguisher…) for all buildings

              Other

-  Monitor of deductions of annual leaves and other absences

-  Use administrative forms properly (leave, insurance claim, etc…)

-  Arrange for translating all project documents when necessary.

-  Be a translator, note taker for all the project meetings.

-  Supervise cleaning service provider

-  Co-validate disciplinary procedures with the support services coordinator

3.             Carrying out efficient management of the purchasing procedure

-  Implement of procurement in line with internal and donor regulations

-  Draw of project procurement plan

-   Analyse the local market and update of the local supplier database corresponding to HI needs and criteria (quality, price, service, ethics, etc…)

-  Organise of the different stages in the local purchases of goods and services (market surveys, ordering, monitoring, receipt, conformity checks)

-  Prepare all contracts from Project Site before sending to SSC and Country Director for sign.

-  Prepare monthly purchase service monitoring tool and the purchase files for project office and sending the reports to Support Office Hanoi;

Perform such other functions and duties as the operation or exigencies of the project may require.

 

General term:

Apart from the specific terms stipulated above, with his/her common sense the employee will be willing to take on other tasks within his/her capacities in the event of emergency.

 

 

Selection Criteria and Qualifications

 

-  University graduate

-  Experience in and ability to work with a variety/all levels of community partners

-  Countable working experience with vulnerable groups in a community program and in development context

-  A minimum of one year practical experience in the areas of disability / development, preferably in the NGO circle.

-  Knowledge and experience in participatory community mobilization, awareness raising and  support in training in the field,

-  Excellent ability to quickly grasp and synthesize inputs from a range of disciplines

-  Interest of working with pluri-disciplinary teams

-  Ability to perform multi-task and meet deadlines

-  Computer literate and effective abilities in Word, PowerPoint, Excel;

-  Good English in both speaking and listening skills

-  Ability to work independently, exercise judgment, meet deadlines and work under pressure;

-  Sensitive to needs of marginalized population and people with disabilities;

-  Communicating in a credible and effective way;

-  Ability to travel frequently to project sites;

 

Applications should include:

-  A resume/curriculum vitae (no more than 2 pages) summarizing qualifications and experience;

-  An application letter (no more than two pages);

-  3 work referees and contact details.

 

Please indicate your expectation for remuneration/salary in your application

 

Submit applications by July 17, 2015.

Contact details: Ms. Dong Thi Hong Tham

Email to: administrator@handicap-international-vn.org

Handicap International is an equal opportunity employer. Women and people living with disabilities are strongly encouraged to apply. For detailed information on Handicap International, visit our website: www.handicapvietnam.org

 

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